Must Have Business Softwares: AI
With the arrival of 2026, businesses are increasingly relying on advanced tools that help transform operations. These tools eliminate wasted time and streamline tasks that would otherwise take considerable effort to perform manually. Additionally, photo editing and content creation must evolve to be more appealing; businesses that fail to adapt to new trends risk being left behind. According to J. Howarth of Exploding Topics, in 2024, 64% of businesses are prioritizing digital transformation to remain competitive.
What are you waiting for?
1 | Lido - AI Data Extraction Tool
Lido is an AI-powered document processing platform designed specifically for the high-stakes environments of Accounts Payable and Financial Operations.
- Automated Validation and Export
- Instant Time-to-Value
- 90% Manuel Data Elimination
In my opinion, Lido is the best AI tool for businesses and delivers an impressive return on investment (ROI).
Lido eliminates 90% of manual data entry for receipts, invoices, and contracts, converting them into CSV or Excel format.
The platform offers free templates that automatically adapt to any document format. Additionally, you can go live and process your first batch of documents in minutes, not weeks, with built-in support for scanned images, PDFs, and email attachments. On Lido’s website, you can explore all the software’s features, including blogs, videos, API documentation, an ROI calculator, and various integrations like Excel OCR, SAP OCR, Dynamics 365 OCR, and more. If you’re looking to save time each week and use that free time to further grow your business, Lido is the best option available.
Based on the information provided on their website, their pricing varies according to your needs. It starts at £29 per month for access to 100 pages, intended for one user, and includes the ability to convert any file and export it to Excel and CSV formats. As your requirements grow, the plans can expand to accommodate unlimited pages, customized ERP integrations, live support, and support for up to 10 users. This includes priority email support and chat assistance.
2 | HubSpot Sales Hub
Transform every sales representative into a high-performing professional with the power of AI.
CPQ (Configure, Price, Quote) Software accelerates deal closure with AI-generated quotes, e-signatures, and a comprehensive product library, reducing the sales-to-cash cycle.
AI knows the best times to reach out, what to say, and how to convert conversations into closed deals.
With this software, you can effectively manage your leads and activities, increasing the number of leads that turn into business opportunities.
Set up an automated multi-channel outreach system that adapts based on prospect engagement.
This includes ready-to-use email templates for your best sales emails, allowing you to optimize and share them easily.
With the use of AI, you can capture every detail of meetings with ease, assign tasks, track your most promising prospects, and efficiently add and evaluate deals. HubSpot’s ROI report reveals that 73% of sales professionals believe their company has increased its win rate, 94% have closed more deals after six months, and 48% have reduced their average time to close using AI sales features. Pricing ranges from £0 per month to £150 per month per seat.
3 | Intercom
Intercom provides a unified platform that combines AI support, human and proactive messaging to manage the entire customer lifecycle.
If you are involved in E-commerce, SaaS, or high-growth companies that seek to transform customer support from a cost center into a retention engine, this solution is for you.
- Automates 75% of Customer Inquirities with AI-powered chatbots
- ROI: 40 hours/week savings for support teams
- Natural conversation flow
One of the standout features of this software is the seamless handoff to human agents. This ensures a smooth transition between AI assistance and empathetic human support. When a live agent takes over the conversation, they can instantly view the entire chat history, so customers don’t have to repeat their issues. This allows the agent to begin their response with genuine acknowledgment, such as, “I see you need help with your login issue and need to escalate the case. I’m taking over now.”
4 | Canva Pro / Canva Business
The Canva Pro version is one of the software programs I highly recommend you to try because it enhances efficiency for freelancers, small businesses, and even large enterprises. With this version, users gain access to over 3.6 million premium templates, along with more than 141 million stock photos, videos, and audio files. Additionally, it allows for the creation of up to 100 brand kits, which can include logos, colors, fonts, and graphics.
Furthermore, the introduction of the AI Tools (Magic Tools) version provides a comprehensive suite of features as:
- Background Remover
- Magic Resize
- Magic Design & Magic Write
- Magic Grab & Magic Expand
Another significant benefit is the ability to plan content for up to eight platforms, a feature not available in the free version, as well as around 100 GB of storage.
